Administrative Assistant
Canton, MA Canton, MA Full-time Full-time $22 an hour $22 an hour 4 days ago 4 days ago 4 days ago Location- Canton, MA (Applicants from surrounding areas are welcome as this is a hybrid position.
) Salary:
$22.
00 per hour Overview of Qualities and Skills We Are Seeking In A Candidate:
We are seeking someone who is highly attentive to details and a meticulous documenter.
We are seeking someone who extremely organized and enjoys maintaining precise documentation of reports, metrics, proposals, and presentations.
We need someone who will take ownership of their work, accountability for their mistakes as we don't expect you to perfect, or we'd hire a robot and someone with a strong work ethic.
We need can work autonomously to drive productivity, change, and outcomes.
We are seeking a diamond in the rough with someone who is loyal and a high achiever.
The preferred candidate will thrive in a fast-paced environment and will stop at nothing to ensure a project is complete and meets regulations and expectations.
If this is you, keep reading! What You Will Do:
You will provide administrative support to our GM and Branch Operations Manager in the following tasks:
Calendar management:
meetings, travel arrangements, completion of expense reporting.
Support the completion of presentations, agendas, spreadsheets for business meetings (business reviews etc.
).
Will maintain filing system for area, ensuring critical and/or confidential data is stored appropriately.
Responsible for ensuring the accuracy of presentations and reports, coordination of key meetings/divisional business reviews.
Schedule meetings, secure facilities/equipment and prepare meeting materials both on and offsite.
Provide cross-functional leadership support on key initiatives/projects.
Perform various communications responsibilities including Organizational announcements, General communications.
Will be assigned non-routine projects with responsibilities across multiple departments and divisions (e.
g.
coordinating for and internal conferences, etc.
).
Will support executive's organization and leaders with administrative tasks specific to the department.
Responsible for all Indirect purchases.
In addition to include support to accounts payable and receiving department in researching invoice discrepancies and receiving issues.
Support the coordination of employee engagement activities.
Proven of delivering high standards regarding spelling, grammar, content, and brand compliance are required.
Support training of team members and stakeholders on process changes as needed.
Other duties as assigned by leadership.
Qualification Requirements:
High School Diploma required Bachelor's degree preferred 3
years providing high-level administrative support, including calendar, expense, and travel management.
Experience with meeting and/or eventPplanning Demonstrated proficiency in using Microsoft Office Suite technology, including complex document creation, spreadsheet creation, and presentation creation.
Demonstrated proficiency in email and calendaring systems, preferring Outlook proficiency.
Detail orientation (e.
g.
, calendar support across multiple time zones).
Ability to take proactive initiative, learn new concepts/processes, and improve current processes.
Ability to provide rapid, accurate responses to confidential/sensitive requests and to routinely handle confidential information.
Critical thinking skills preferred.
Ability to prioritize multiple simultaneous deliverables and work in a demanding environment.
Must be able to understand and work within complex interdivisional procedures and executive schedules.
Demonstrated interpersonal, oral, and written communication skills.
Experience with international travel is required.
Travel Percentage:
Up to 20% Equal Employment Opportunity.
Estimated Salary: $20 to $28 per hour based on qualifications.
) Salary:
$22.
00 per hour Overview of Qualities and Skills We Are Seeking In A Candidate:
We are seeking someone who is highly attentive to details and a meticulous documenter.
We are seeking someone who extremely organized and enjoys maintaining precise documentation of reports, metrics, proposals, and presentations.
We need someone who will take ownership of their work, accountability for their mistakes as we don't expect you to perfect, or we'd hire a robot and someone with a strong work ethic.
We need can work autonomously to drive productivity, change, and outcomes.
We are seeking a diamond in the rough with someone who is loyal and a high achiever.
The preferred candidate will thrive in a fast-paced environment and will stop at nothing to ensure a project is complete and meets regulations and expectations.
If this is you, keep reading! What You Will Do:
You will provide administrative support to our GM and Branch Operations Manager in the following tasks:
Calendar management:
meetings, travel arrangements, completion of expense reporting.
Support the completion of presentations, agendas, spreadsheets for business meetings (business reviews etc.
).
Will maintain filing system for area, ensuring critical and/or confidential data is stored appropriately.
Responsible for ensuring the accuracy of presentations and reports, coordination of key meetings/divisional business reviews.
Schedule meetings, secure facilities/equipment and prepare meeting materials both on and offsite.
Provide cross-functional leadership support on key initiatives/projects.
Perform various communications responsibilities including Organizational announcements, General communications.
Will be assigned non-routine projects with responsibilities across multiple departments and divisions (e.
g.
coordinating for and internal conferences, etc.
).
Will support executive's organization and leaders with administrative tasks specific to the department.
Responsible for all Indirect purchases.
In addition to include support to accounts payable and receiving department in researching invoice discrepancies and receiving issues.
Support the coordination of employee engagement activities.
Proven of delivering high standards regarding spelling, grammar, content, and brand compliance are required.
Support training of team members and stakeholders on process changes as needed.
Other duties as assigned by leadership.
Qualification Requirements:
High School Diploma required Bachelor's degree preferred 3
years providing high-level administrative support, including calendar, expense, and travel management.
Experience with meeting and/or eventPplanning Demonstrated proficiency in using Microsoft Office Suite technology, including complex document creation, spreadsheet creation, and presentation creation.
Demonstrated proficiency in email and calendaring systems, preferring Outlook proficiency.
Detail orientation (e.
g.
, calendar support across multiple time zones).
Ability to take proactive initiative, learn new concepts/processes, and improve current processes.
Ability to provide rapid, accurate responses to confidential/sensitive requests and to routinely handle confidential information.
Critical thinking skills preferred.
Ability to prioritize multiple simultaneous deliverables and work in a demanding environment.
Must be able to understand and work within complex interdivisional procedures and executive schedules.
Demonstrated interpersonal, oral, and written communication skills.
Experience with international travel is required.
Travel Percentage:
Up to 20% Equal Employment Opportunity.
Estimated Salary: $20 to $28 per hour based on qualifications.
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