Accounts Payable

o Reconciles processed work by verifying entries and comparing system reports to balances.
o Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
o Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
o Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.
o Maintains accounting ledgers by verifying and posting account transactions.
o Verifies vendor accounts by reconciling monthly statements and related transactions.
o Disburses petty cash by recording entry; verifying documentation.
o Reports sales taxes by calculating requirements on paid invoices.
o Accomplishes accounting and organization mission by completing related results as needed.

Don't Be Fooled

The fraudster will send a check to the victim who has accepted a job. The check can be for multiple reasons such as signing bonus, supplies, etc. The victim will be instructed to deposit the check and use the money for any of these reasons and then instructed to send the remaining funds to the fraudster. The check will bounce and the victim is left responsible.